Lab guidelines

• Maintain the sanctity of the workplace

• Save energy (no misuse of lights, fans, AC etc.)

• After the use of the mattress. Please keep it in its designated place.

• Dispose coffee packets in the dustbin after use.

• Please do not allow outsiders to sit in the lab. Friends are not allowed in the lab. If you find somebody unknown sitting in the lab, please inform us immediately.

• Do not access others’ PCs without their permission.

• Stick or write your name slip on your seat first to help us understand which seat is vacant.

• Do not keep eatables outside on the table. Dispose the leftover eatables properly in the dustbin kept outside the lab.

• Chairs are labeled with the name. If not, collect a sticker with your name from the CFILT office and attach it with your chair. Please do not remove the label and move the chairs.

• Please keep your belongings safe in your custody.

• Maintain cleanliness in and around your workspace in the lab.

• Switch off the lights and fans in your area when you leave, do not wait for the last person in the lab to switch it off.

• If you are the last person in the lab. Please check the lab and make sure that nobody is inside. Then switch off all the lights and fans and then lock the Lab properly and deposit the key to the security at ground floor without fail.

• Maintain discipline in every possible way.

• Please let us know if you face any problem in the lab.

• Add yourself to the CFILT WhatsApp group.

• Imagine If someone had to continue your work by reading your report, how can you help them? The idea is that people who are unfamiliar with the subject can find everything they need to know from a good report

A report is designed to lead people through the information in a structured way, but also to enable them to find the information that they want quickly and easily.

• A chapter on data preparation and annotation is a must

• Visit and re-visit your abstracts: they should not be very long and general. Have to give your OWN contribution

• Every chapter must have a summary

• All literature survey should be on one place, not distributed everywhere.

• References must be linked in the body

• A roadmap of the whole report in the first chapter is a must. The relevance of each chapter must be established

• Thesis approval sheet must be there at the start of the report

• A roadmap of each section in the beginning of each chapter is a must. The relevance of each section must be established

• All non Roman strings should be in 4 forms (see my book)

• Lit survey should be such that it will be like a survey paper. This will be uploaded on CFILT home page.

• The dataset information (dataset used as well as important datasets read about) should be there in the survey paper, so chapter 1, 2, 3 along with the dataset chapter of the final MTP/DDP report shall go in the survey paper.

• In the final MTP/DDP report there should be a chapter named Model, it should begin with mathematical modelling (argmax expression) and than go into the deep learning models used.

• The report cannot be a bound volume of your papers.

Presentation guidelines

• If you have X mins to present you should have roughly X slides prepared. You can have another 20-30 slides in the background as reference material for Q&A.

• Don’t read from the slides. Text on the slides should be concise bullet points. What you speak on that slide should be explanations.

• Presentation should be like a story where each slide connects to the next.

• Practice doing the presentation at least 3-4 times before the actual one. This is to make sure you complete on time and your final presentation is smooth.

• Every word you write on the slides and every word you say should mean anything. Don’t say anything that is not important. Being concise is essential.

• Speak passionately about your work. Keep a smile and have energy.

• Share presentation with guide at least 2 days before to get feedback

Other things to keep in mind

Bare essential

1. No grammatical mistakes. Use tools like grammarly for quick error correction.
   1. Read this article on how to use punctuations: https://www.grammarly.com/blog/punctuation/
   2. No gap before punctuation
   3. Gap before parenthesis
   4. Singular plural
   5. Subject verb agreement

2. Impeccable formatting
   1. Uniform font
   2. Use section and subsection numbers
   3. Uniform gap for section titles and lines (else looks very unpolished)
   4. Figures and tables numbered as Ch.no and properly captioned
   5. References in ACM or IEEE or ACL order, complete and correct

3. Never use contractions (’do not’ instead of ‘don’t’)

4. Use equations editor and not cut and paste from pdf

5. Acknowledgement in formal expressions

6. Never start a chapter straightway with section, and section with subsection. Use few lines or one paragraph to brief the reader.

7. A proper lit survey chapter, but not scattered

8. Add a page listing own publications

9. Multilingual strings must be in 4 forms: the string, transliteration, gloss and English translation

10. The report should look like a report and not a compendium of slides

Good to have

1. Abstract: describing what you want to do

2. Conclusion: describing how much of the above has been done

3. Future work: putting down (abstract-conclusion)'s quantum of work

4. Proof read many times

Great to have

1. Build a story

2. Present it coherently, interestingly

3. Get it reviewed by few people before submitting